Running a business is no easy feat. It requires constant motivation, planning, resources and persistence. Entrepreneurs face challenges every step of the way, and they certainly can’t afford to waste time because there is so much at stake. Whether you own an internet service business that offers deals such as Spectrum Gold packages or run a coffee shop, the ultimate objective of all business owners is to move ahead of their competitors. In order to do so, one needs to be able to streamline processes and explore strategies to boost productivity hacks levels.
Here are 5 productivity hacks that can help you a business.
1#. Rethink Social Media
In today’s day and age, businesses cannot ignore the importance of social media in marketing. Although it is an essential tool for effective customer engagement, excessive or unnecessary use of it can lead to wastage of time. According to research, over $100 billion worth of lost time is wasted on social media platforms by US business every year.
It is extremely important to devise strategies that would streamline the use of social media. Firstly, you need to prohibit personal social media use during work hours so that the employees are not distracted from business-related tasks. Even within business-specific social media, you need to identify the most suitable channels for your business and focus on them. While Facebook may have the most active users, if you’re targeting a younger audience, a platform like Instagram would be more appropriate.
Twitter and Facebook also allow businesses to schedule posts. So, if you’re choosing these platforms to market your business. You can devise a monthly calendar and set up automated posts. This would ensure prompt responses to customers and considerably reduce the time and resources you need to draft regular posts.
If you’re using multiple social media channels and need to be able to engage and respond with customers in real-time. You can make use of tools such as Hootsuite (it connects several social media accounts to a centralized social media management console).
You can also read about “Tips For Running Business When Your Revenues Hit“.
2#. Adopt Project Management Tools
Whether you have a large-scale business or a small setup, project management tools can certainly help you improve communication between workers/departments and thus carry out tasks more efficiently. Basecamp and Asana are some popular and useful tools in this regard. They free up your time, improve communication between teams. Also, provide you with a blueprint of your strategy from its conception to its implementation.
With project management tools, you can assign tasks in an organized way as well as track project progress and milestones. Most of these tools are optimize for both desktop and mobile which means you can keep track of the processes regardless of your location.
3#. Prioritize Activities
It is also important to prioritize your tasks and activities, from most important to least important. You could make use of the Wunderlist app which sends reminders of when a task needs to be put to completion. It is an effective tool to avoid trivial distractions.
As a rule, you should accomplish your primary activities in the morning. That’s when your energy and motivation levels are at their peak. The best part is that once you get the most important tasks done. You can slow down and use the rest of the time to get creative and explore ways to grow your business.
4#. Cease Procrastination
Whether it’s checking text messages, having long coffee breaks or browsing the news, procrastination is detrimental to the success of your business. Even internal meetings with no clear objectives and results are a waste of time. So whenever you decide to have a meeting, you should first define its goal. If no discernible action can be driven as a result of a meeting, it was probably not worth having.
You could also benefit by installing a productivity app that can help you prevent procrastination. Using a CRM-style tool that tracks how you spend your time can be quite effective as it keeps you accountable for the time you have used.
Different businesses flourish in different environments. An open-plan office space may be a suitable environment for one business but another may suffer because of it. So it is important to understand what kind of environment works for your business. You can make changes by taking feedback from the employees.
5#. Automate Whatever is Possible
In this digital era, every business needs to automate processes to keep up with the demands. If certain manual tasks and methods can be replaced by modern software technology. Investing in human resources for them would be a waste of time and money. For example, you could use accounting software such as Rounded which syncs with your bank feeds.
Similarly, if you find yourself being distracted by customer calls, you could invest in a business-grade phone service such as Cloudline. It includes a ‘robo receptionist’ who answers your calls for you during busy hours and lets the customers/callers direct themselves. Automotive tools can save the time of your staff from repetitive manual methods and processes. This time can then be used to work on other profit-generating aspects of a business.